Terms & Conditions of Hire

---

1.00

General
The Trustees strive to make the Terms and Conditions for use of the Centre as simple, fair, and straightforward as possible. The general philosophy is -

1.01

To keep the Centre in as good a condition as possible.

1.02

Hirers should leave the Centre as they found it, or would wish to find it.

1.03

Each Hirer is treated in exactly the same way, with no one being given  preferential treatment. Hirers who can satisfy all three of the following conditions may, at the discretion of the Trustees, be entitled to a 20% discount from the rates stated below - the conditions being that -

• the Hirer is based within the Parish of Bradden
• that they are non-profit making
• that the bookings are on-going

1.04

The Centre’s Opening Hours are, everyday, from 9.00 a.m. to 11.30 p.m. There should be no hirers on site before 9.00 a.m. or after 11.30 p.m without the explicit approval of the Trustees.

2.00

Facilities Available and Hire Rates

2.01

The facilities at Bradden Village Hall that may be hired are -

 Hire Rates

Full Hall Hire (including kitchen facilities) per hour

£ 6.00 / hr

Full Hall Hire (including kitchen facilities) for half day

£ 20.00

Full Hall Hire (including kitchen facilities) for full day

£ 40.00

3.00

Bookings

3.01

No facility may be used without having been previously booked and a  Booking Confirmation issued by the Trustees, or automatically via the website booking service.  Anyone contravening this may be excluded from further use of the facilities.

3.02

The Hirer can be an individual,  a group or association.

3.03

The Hirer must be over the age of 18.

3.04

 Hirers will not generally be invoiced for their hire unless requested. Payments can be made in person, online using the website booking system or over the telephone to the number detailed on the website. Payment is due when the booking is made, if booked using the website booking system. Otherwise payment should be made prior to the hire in person or by telephone. Once a booking has been agreed, it will appear as confirmed on our online diary system.

3.05

It is essential when making a booking that setting up / clearing away time is included with the booking (i.e. the booked time should be from the time when the first member of the Hirer’s party enters the building to when the last person leaves the building). This is extremely important as back-to-back bookings are frequent.

3.06

If a Hirer cancels a booking within 7 days of the booking then the full booking cost will be payable. If a Hirer cancels a booking giving more than 7 days notice and less than 31 days notice then 50% of the booking cost will be payable. For cancelled bookings more than 31 days, then no cancellation fee will apply. This principle applies whether the booking is pre-paid or not.

4.00

Responsibilities of the Hirer

4.01

The Hirer must not attempt to arm / disarm the burglar alarm system.

4.02

The Hirer must not attempt to alter the heating settings, fire alarm, burglar alarm, hand drier or extract fan controls, grease trap, electrical distribution boards, or other similar equipment. The Hirer is also not to attempt to enter the roof spaces.

4.03

At the end of the hire the Hirer must ensure that -

• All tables and chairs are returned to the chair/table storage area. 
• The facility is left totally clear of all Hirer’s belongings, effects, etc.
• Any dishes, etc. used must be washed, dried, and put away.
• To ensure that all lights, power points, water boiler, etc. are turned off.
• To ensure that all windows and doors are closed, and if a key has been issued, to lock the main entrance door.

4.04

External, internal doors are not to be propped open, particularly those fitted with electronic locks and those which are fire doors.

4.05

Nothing shall be fixed to the walls or ceiling with Sellotape / blue tack / white tack / drawing pins, etc. By arrangement, some photographs may be removed by a member of the CCA Trustees in order that balloons, banners, etc. may be fixed on the walls.

4.06

The Hirer is to ensure that his/her party do not make unnecessary noise, particularly when leaving the premises (consideration to nearby residents).

4.07

Not to cause damage to the building or its contents. The Hirer will be expected to make the Trustees aware of any damage noted before commencement of the hire. The Trustees reserve the right to charge the Hirer for any subsequent damage.

4.08

The Hirer is responsible for the conduct of his/her party.

5.00

Security of the Centre

5.01

Should unauthorised persons attempt to use the building, Bradden Village Halls’s insurance may be affected - these persons are not only defrauding the Hall - they could be responsible for genuine users to be charged an enhanced hire rate as a result. This practice is not acceptable and is not fair to other users.

Hirers will be responsible for the key whilst the hire is taking place and must ensure that they key is handed to a Hall trustee or substitute, or is left in the security box located next to the door of the hall. Lost keys will be charged to the hirer.